| rading System | Grade Changes | Grade Report | Standard of Satisfactory Progress |
| Leave of Absence | Withdrawal |

• Grading System
• Grade Change
• Grade Report
• Standard of Satisfactory Progress
• Maximum Program Length
• Minimum Academic Achievement
• Academic Probation
• Appeals
• Approval Leave of Absence
• Change of Academic Programs
• Maintaining Full-Time Status
• Leave of Absence
• Withdrawal

Grading System
The instructor, in conjunction with the Academic Dean, determines the course requirements and methods of evaluating student performance. Grades can be given for attendance, quizzes, tests, oral or written projects, reports and standardized tests. Instructors will inform students of the class requirements and the grading procedures at the beginning of the course. At the end of each quarter, the University posts students' grades for every course undertaken.

Standard letter grades (A, B, C, D, and F) are used for both undergraduate and graduate degree programs. Only these letters are recorded on transcripts and in computing grade point averages (GPA). Instructors may use plus (+) or minus (-), but such notations are not used in final GPA computations and transcripts. Students of the English as a Second Language (ESL) program courses will receive letter grades which are not included in the GPA calculation.

The conversion equivalents of the University grades are shown in the following table:

Unit of Credit
CalUMS academic work is established by quarters. A quarter credit hour earned is defined as the satisfactory completion of: at least ten (10) clock hours of didactic work (lecture hours); or at least twenty (20) clock hours of laboratory or supervised work as determined by the University. One (1) clock hour equals 50-60 minutes.

Credit (R)
The grade of CR is used to denote "pass with credit" when no letter grade is given. This grade is assigned to a grade of C or better for undergraduates and a grade of B or better for graduate students. The CR grade is not included in the GPA.

Incomplete (I)
Incomplete (I) is given to students who, in the judgment of the Instructor, are unable to complete the requirements of a course before the end of the quarter because of unforeseen circumstances and justifiable reasons. This grade is recorded on the transcript but does not affect the grade point average.

To receive credit for the course, work must be finished within two quarters from the end of the quarter in which the incomplete was assigned. A final grade will be assigned when the work stipulated has been completed and evaluated, or when the time limit for completion of the work has elapsed. If the work is not finished within two quarters, an "F" will be posted on the transcripts. For a time extension due to unusual circumstances, a student may file a petition with the Academic Dean. A student receiving an Incomplete (I) may re-enroll in the course with the permission of the Academic Dean.

No Credit (NC)
"NC" is used to denote "no credit" when no letter grade is given. NC grades are not included in the calculation of the GPA. No Credit grade will also be used for the University's short-term offerings, including conferences, workshops or seminars.

No Grade (NG)
"NG" represents no grade and indicates that the instructor did not submit a final grade at the time grades were due. A grade of "NG" is recorded in consultation with the Office of the Registrar. An "NG" must be converted to a final grade by the end of the next quarter.

Repeated Course (R)
Students can repeat any course only once. If a higher grade is earned in the repeated course, the lower grade will be recorded as "R" in the official transcript. Only the higher grade is included in the GPA. A Student who is required to repeat a course must complete it within the maximum time frame and is charged tuition at the regular published rate. All course repetitions count as courses attempted for purposes of determining satisfactory academic progress.

Audit (AU)
The grade of AU is awarded for courses taken for audit. Audit grades are not awarded unless the student is registered for audit. AU grades are not included in the calculation of the GPA.

Withdrawal (W)
Students may withdraw from courses during the first two weeks after classes begin without affecting their grade point average. Students thereafter are required to obtain a permit from the Academic Dean to withdraw. Withdrawal from enrolled classes after the first two weeks with the proper withdrawal procedure will result in a "W" grade recorded in the official transcript. No withdrawals are permitted during the final three weeks of instruction except in cases such as accident or serious illness. A grade of "F" will be automatically entered in the grade report if the student does not attend final three weeks of class without being excused. Withdrawal grades are not included in the GPA. Refund of Tuition, if any, will be made in accordance with the Refund of Tuition and Fees regulation.


Grade Changes
A grade of "F" (Failure) may be remedied by repeating the course. Any course with a grade of less than "C" may be repeated. Upon the recommendation of the Academic Dean, a student my repeat any course. If a higher grade is earned in the repeated course, the lower grade will be removed from the record. All grades are final with the exception of those recorded through mechanical error or through an error in the calculation of a grade by an instructor. Otherwise, they will remain as reported on a student's transcript.

All requests for grade changes must be submitted to the Registrar's office by the instructor within two weeks following the date of issuance of the grade in question. A grade must not be changed after a degree has been awarded.


Grade Report
Final grades will be issued by the instructor at the end of each quarter. The Registrar shall prepare a final grade report. In the absence of mistake, fraud or bad faith, the grades assigned by the instructor shall be final once they have been filed in the Office of the Registrar. Questions regarding final grades should be brought to the attention of the Registrar's Office during the quarter immediately following the grade assignment.


Standard of Satisfactory Progress
California University of Management and Sciences requires that all courses be successfully completed in order to graduate from the program A student must meet the following standards of academic achievement and successful course completion while enrolled at California University of Management and Sciences.

Maximum Program Length
Students must progress through the program at a pace that will ensure successful completion within one-and a-half (1.5) times the program length as measured in academic years. If a student cannot complete the program within the Maximum Time Frame (MTF), the student will be dismissed. The Maximum Time Frame for Degree programs is shown in the following table:

Evaluation
CalUMS conducts evaluations of student progress quarterly, taking into consideration the following factors: a) the minimum cumulative GPA; b) the percentage of minimum courses successfully completed of courses attempted. c) the maximum time frame allowable. The following tables can be used as reference for evaluation.

Associate Degree Program

Bachelor Degree Program

Master Degree Program

Minimum Academic Achievement

• Associate's and Bachelor's Degree:
  Students must achieve cumulative grade point average (CGPA) of the following: 1.25 at 25% of the maximum time frame; 1.5 at the midpoint of the maximum time frame; and a 2.0 at the maximum time frame. A student whose CGPA is below 1.5 at 50% of the maximum time frame will not be allowed probation and will be suspended for one quarter. Failure to maintain a grade point average (GPA) of 2.0 for any quarter will be placed on academic probation.
  
• Master's Degree:
  Students must achieve cumulative grade point average (CGPA) of the following: 2.25 at 25% of the maximum time frame; 2.5 at the midpoint of the maximum time frame; and a 3.0 at the maximum time frame. A student whose CGPA is below 2.5 at 50% of the maximum time frame will not be allowed probation and will be suspended for one quarter. Failure to maintain a grade point average (GPA) of 3.0 for any quarter will be placed on academic probation.
  

Academic Probation
Students who do not maintain satisfactory progress will be placed on probation for one quarter. All students placed on probation will be counseled by their academic advisor and will be given assistance, if needed, in order to improve their GPA. At the end of the one quarter probationary period, if the academic record is not in compliance with the standards of satisfactory progress, the student will be dismissed for at least one quarter.

Dismissal and Extended Enrollment
Students who have been dismissed due to the failure to maintain the academic minimums outlined above may apply to continue their studies at CalUMS in an extended enrollment status. During this time, the student must attempt to improve the deficient areas that led to the dismissal by taking remedial courses, retaking courses they failed, or practicing previously learned skills in order to re-establish satisfactory progress. Students will be responsible for all cost incurred during this quarter. At the completion of this quarter, students who have established satisfactory progress according to the above tables may apply to the administration to return to a regular student status. A meeting will be scheduled between the Academic Dean and the student applying for reinstatement to determine whether the student has the academic ability and desire to successfully continue in the program. If reinstated, the student will be placed on probation for a period of one quarter.

Mitigating Circumstances
The Academic Dean may grant leaves of absence and/or waive interim satisfactory standards for circumstances of poor health, family crisis, or other significant occurrences outside of the student's control. These circumstances must be documented and it must be demonstrated by the student that they had an adverse impact on the student's satisfactory progress in the academic program. No waivers will be provided for graduation requirements.

Appeals
Should a student disagree with the application of these standards of satisfactory progress, he/she must first discuss the problem with the appropriate instructor(s). If the student is still unsatisfied, he/she may then appeal to the Academic Dean. The decision of the Dean is final and may not be further appealed.

Readmission
Students who have been dismissed from the University must wait at least one quarter before applying for re-admission and must submit a Petition for Re-admission to the Academic Dean. In order to be considered, the student must submit a written petition which describes the changes in behavior or circumstance that will result in improved academic performance. The readmission petition must be submitted to the Academic Dean at least ten (10) days before the beginning of the quarter in which the student requests readmission. The Academic Dean will determine if the student has demonstrated the likelihood of future success in the program of study. The Academic Dean will notify the student in writing concerning readmission. If readmission is granted, a student may resume course work at CalUMS.

Approval Leave of Absence
A leave of absence may be granted for personal emergencies and other circumstances that require a temporary interruption in attendance. Students taking a leave of absence must submit a signed leave of absence form to the Registrar's office prior to taking the leave. If a leave of absence is unavoidable, it is best to finish the current quarter before starting a leave. Students that begin a leave of absence during a quarter will be assigned a grade of "W" for any coursework that can not be assigned a final grade. Leave of absences may not be granted during a student's first quarter. Normally, only one Leave of Absence may be granted in any one academic year. A leave of absence has no effect on satisfactory academic progress if no credits are attempted during the leave period.

Change of Academic Programs
Students changing programs must follow the procedures below:

1. Submit the Request for Change of Program to the Registrar
   
2. Consult with Academic Dean or Program Director.
   
3. Request a review of transfer credits if needed.

1. File a "Request for Leave of Absence" form, with the period of leave not to exceed 60 days per academic year, or to the conclusion of any given quarter term of an academic year if the request is filed after the formal beginning of registration for the quarter.
   
2. Receive approval for the Leave of Absence request from the Academic Dean

1. File a "Request for Leave of Absence" form, with the period of leave not to exceed the estimated/required length of absence as confirmed by the attending Physician/Practitioner in a written statement filed with the Admissions Office. If this length of time must be extended due to further medical reasons, the student in question and his/her physician/practitioner must file a new Request for Leave of Absence, indicating in the appropriate place that this is an extension. There is no limit on a medical Leave of Absence if reasonable grounds are given. Also, Leave of Absence time for medical reasons will not be counted against the student's expected "time of completion" requirement.
   
2. Receive approval for the Leave of Absence request from the Academic Dean.

1. Make a request to withdraw by using an official Withdrawal Request Form.
   
2. Obtain the signature of instructors.
   
3. Submit the completed Withdrawal Request Form to the Registrar's Office immediately.
   

1. Students wishing to withdraw temporarily, but who wish to be considered as continuing students, must first obtain the approval of the Academic Dean.
   
   The following procedures must be observed by the student:
   
   1. Notify the Academic Dean or Registrar of intent to withdraw by completing and submitting the Withdrawal Notice Form.
      
   2. Clear all outstanding debt/s with the University.
      
   3. Students who submitted their Withdrawal Notice Form shall receive their refunds within thirty (30) days from receipt of the Withdrawal Notice Form.
      
   
   
2. Students who fail to register two consecutive quarters, without the Academic Dean's approval, will be considered as automatically withdrawn from the University.
   

If a student fails to file his/her withdrawal notice within the two consecutive quarters period, the University will mail the refund check to the student at the address indicated in the student's registration record, within thirty (30) days from the last day of the second quarter.

A student may withdraw from the University on or before the first day of instruction without any penalty. The student will be refunded the full amount of monies paid less $100 application fee if he/she is a new student and $55 registration fee if he/she is a continuing student. For students who have completed 60% or less of the 11 week instruction period, the refund shall be on a pro rata basis. This policy is binding whether or not the student filed his or her withdrawal notice to the University.